Police Vulnerable Sector Screening Check

A Police Vulnerable Sector Screening check is mandatory for clinical placements. The University reserves the right to revoke admission offers and/or registration at any time, based on the results of the police record check.

The Police Vulnerable Sector Screening (PVSS) check requirements vary depending on your program. For education students, your police check documents are due before the start of classes. For health sciences and medicine students, deadlines vary according to your program and year of study. Consult your program requirements and deadlines for the details.

A POLICE VULNERABLE SECTOR SCREENING IS MANDATORY. It includes a search of police involvement (CPIC) but also a search for any sexual offence convictions for which an individual has received a pardon.

The University of Ottawa assists students who are doing placements for academic credit towards their uOttawa degree with police checks. If you require a police check for potential employment or licensing (e.g. Ontario College of Teachers, Catholic District School Board, etc.), seek assistance on how to proceed from your potential employer or licensing body.

The only organizations authorized to conduct vulnerable sector screening checks are local police services. Police Vulnerable Sector Screening checks must therefore be completed through your local police station.

Health sciences and medicine students, including postgraduate medical trainees (residents/fellows) and postgraduate-elective medical trainees:

Send the ORIGINAL POLICE VULNERABLE SECTOR SCREENING document to the University of Ottawa, Clinical Placement Risk Management (CPRM) team, 1 Nicholas Street, Suite 1216, Ottawa ON, K1N 7B7. We recommend you keep a copy for your records.

Please note:

Your police check MUST COVER YOUR LAST FIVE YEARS OF RESIDENCY. This includes a police check for every country in which you have lived in during this period of time. Therefore, if you’ve lived outside of Canada for a period of 6 months or longer during the last 5 years, you will have to provide a Canadian Vulnerable Sector Screening AND a Vulnerable Sector Screening or equivalent from the country or countries you lived in.

If you’ve NEVER lived in Canada, you are only to provide a Vulnerable Sector Screening or equivalent from the country or countries in which you have, or are presently residing.

If this applies to you, please explain your particular situation to CPRM@uOttawa.ca and we will advise you on the necessary steps.

Processing times:

The processing time for your police record check may vary between 2 AND 14 WEEKS, depending on your police service. To avoid any delays, we recommend that you apply weeks in advance as you need to provide us the ORIGINAL police check document by the deadline. Also, depending on your program, you may not be allowed to participate in clinical activities until you provide the original document.

Questions:
Should you have any questions on police checks, contact Rema Boushey at CPRM@uOttawa.ca or 613-562-5800 ext. 3391. If you’re attending the Pembroke campus, contact Kate Anderson at andersk@algonquincollege.com or 613-735-4700 ext. 2706.


Procedures for Police Records Checks including vulnerable sector for different cities

Police Records Check procedures may vary from city to city. Please carefully read the information listed below. If your city is not listed, refer to your local police service’s website for details on how to apply.

Cornwall

The University's CPRM team will need to provide you with a letter to give to the Cornwall Community Police Service. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

Durham (Oshawa)

The University's CPRM team will need to provide you with a letter to give to the Durham Regional Police Service. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

Gatineau (Aylmer/Buckingham/Masson-Angers)

To obtain the required form, you need to go to the University's CPRM office, located at 1 Nicholas Street, Suite 1216, with two pieces of valid government-issued identification (driver’s licence AND either passport or Quebec health card).

To complete the form, you'll need to know the addresses for your last five years of Canadian residency, including postal codes and unit/apartment numbers.

Please note: You’ll need to provide proof of your Gatineau address such as a copy of your lease or bank/billing statement if your current address is not listed on your pieces of identification.

Guelph

Check the Guelph Police Service website for details on how to apply for a vulnerable sector screening.

Halton Region (Burlington/Halton Hills/Milton/Oakville)

Check the Halton Regional Police Service website for details on how to apply for a vulnerable sector screening.

Hamilton

The University's CPRM team will need to provide you with a letter to give to the Hamilton Police Service. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

You will also need to complete a Police Vulnerable Sector Check form, which is available online or at the reception of the Hamilton Police Service headquarters.

London

The University's CPRM team will need to provide you with a letter to give to the London Police Service. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

You will also need to complete a Police Vulnerable Sector Check form, which is available online or at the reception of the London Police Service headquarters.

Montreal

You can complete a vulnerable sector screening with the Service de police de la Ville de Montréal (SPVM).

Niagara

The University's CPRM team will need to provide you with a letter to give to the Niagara Regional Police Service. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

OPP

The University's CPRM team will need to provide you with a letter. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number, your date of birth and the name of your local OPP detachment.

Ottawa

The Ottawa Police Service have recently launched an online registration system where residents of the Ottawa/Gatineau-Hull region can submit their application for a Vulnerable Sector Screening (VSS) without having to attend in person. All aspects of the process, including verification of your ID and fee payment, are handled electronically.

NOTE: They offer the option to receive the police check by mail or online. Please choose the mail-in option ONLY as we need the original paper document to meet your requirements.

If you are applying in person, you will need to complete a vulnerable sector application form which is available online or at the Ottawa Police Service location at 2670 Queensview Drive.

ALSO NOTE: A uOttawa letterhead will not be required and is strictly for volunteer purposes, excluding educational placements.

Further details can be found on the Ottawa Police Service website.

Peel Region (Brampton/Mississauga)

The University's CPRM team will need to provide you with a letter to give to the Peel Regional Police. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

You will also need to complete a Vulnerable Sector Check form, which is available in the lobby of the Peel Regional Police headquarters. Please complete both sides of the form.

Québec

The University's CPRM team will need to provide you with a letter to give to the Sûreté du Québec. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

Please note, LONGUEUIL RESIDENTS need to apply with the Service de police de l'Agglomération de Longueuil. A University letterhead will not be required.

Toronto (City of Toronto/Etobicoke/North York/Scarborough)

You need a form provided and completed by the University's CPRM team. To obtain the form, email CPRM@uOttawa.ca with your mailing details. You must then complete the form and send it to the Toronto Police Service to be processed.

Vancouver

The University's CPRM team will need to provide you with a letter to give to the Vancouver Police Department. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

York (Markham/Richmond Hill/Stouffville)

The University's CPRM team will need to provide you with a letter to give to the York Regional Police. Please request the letter from CPRM@uOttawa.ca. Be sure to provide your full name, including any middle names or initials, your program of study, your student number and your date of birth.

You will also need to complete a Police Vulnerable Sector Check (PVSC) form, which is available online or at the reception of the York Regional Police headquarters.

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